EXTRAORDINARY COMMITTEE MEETING
 On Thursday 08 June 2023 at 9pm
Held online
MINUTES
Present: Alan Palmer, Leon Watson, Florence Borrelly, Stephen Welch, Arnold Hunt (we think).
Apologies: Midhun Unnikrishnan, Djuna Tree.

1.	Accounts

Florence provided a draft financial report, using figures from the club’s Natwest and PayPal accounts, before the meeting. Thanks were given. Leon to attempt again to arrange full access for Florence to the PayPal account.

2.	Changes to the constitution

Alan provided an updated version of the constitution and the draft of a new Safeguarding and Policy Procedure document. It was agreed that these will be presented at the club AGM along with a separate draft policy on harassment by Djuna Tree.

3.	Officers and captains

Concern expressed (particularly by Alan!) at the need for “new blood” in leadership positions on the club committee, especially considering Alan and Leon intend to stand down at the next AGM. Stephen is considering running for Chair, but there is a worrying lack of known volunteers. Leon to advertise the positions. Stephen to email Grand Prix participants. Another pressing concern is the need for a new first team captain to replace Midhun Unnikrishnan. Midhun has named some suggestions, the Stephen will approach them.

4.	Behaviour at the club

Following Tuesday’s Club Night, the Committee received complaints from two members about behaviour of two club attendees. The complaints were discussed by the Committee by email prior to the meeting. The Committee rubber-stamped the conclusion of that discussion: that one of the individuals will be told he cannot return to the club and the other will be issued with a warning. The issue wider issue of behaviour on club nights will be raised at the next AGM and members will be consulted on the next steps.